Privacy and confidentiality are key pillars of our business, and your privacy is very important to us. Our approach to business is ‘candidate first’, which includes taking care of the information that we hold about you. To ensure our approach to privacy is easy to understand, our Privacy Statement includes a summary of our Privacy Policy. It is important that you read the full Privacy Policy, which is detailed below.
Collection
We may ask you to provide certain personal information to help us give you the best service that we can and enable us to manage the application process for employment and any period of employment with us. We will use external platforms to store your personal information and provide you with our services. See the sections below on how we use your personal information and how we disclose your personal information for further details.
The personal information we may collect about you includes:
- your name, date of birth, email address, phone number, address;
- bank details, payment information, IRD number;
- driver licence, passport;
- emergency contact information, medical information;
- education, qualifications, work history;
- information disclosed in an application, cover letter, curriculum vitae or interview;
- email communications and your written and verbal interactions with us; and/or
- any other personal information you provide us.
We will also conduct pre-employment checks which means that we will obtain information about you from third parties. These checks may include:
- reference checks;
- credit check (if the position involves significant financial risk);
- drug and alcohol test;
- criminal record check;
- anti-money laundering checks; and/or
- whether you have a right to work in New Zealand if you are not a New Zealand citizen.
We will only collect information where we need to do so to provide our service to you. If we ask you for anything that is not necessary but may be helpful, we will indicate that is optional that this is provided to us. You are not required to provide us with your personal information. However, if you don’t, or we can’t otherwise collect your personal information, it may affect our ability to engage with you.
When you use our website, we may collect information that is sent to us by your computer, mobile device or other access device. The information that is sent to us may include your device’s IP address, referral URL, geo-location and data about the web-pages that you access. Please see our Terms and Conditions for further information about this.
Use
We will use your personal information in accordance with this Privacy Policy, including for the following purposes:
- access your suitability for an assignment or role with us and any ongoing employment;
- to verify your identity and other relevant application information;
- provide you with our services;
- provide you with information about job vacancies;
- communicate with you (for example to provide support, or correspond with you about your application and role with us);
- facilitate your use of our website;
- to provide our clients with reporting specific to the services we deliver to them;
- facilitate your participation in any promotion or competition that you have entered;
- improve our products and services and conduct market and business analysis;
- keep you informed about our services and tell you about our promotions (except if you have told us that you do not want to receive emails from us that promote our products and services);
- subject to your consent, provide you with news and events we believe may be in interest to you, and/or
- comply with any legal obligations.
If we need to use your personal information for any reason that is not listed above, we will explain why we need to use it in that way and ask your permission first.
Disclosure
We may disclose your personal information to:
- our clients if we are putting you forward for a job;
- our related companies in connection with the purposes set out in this Privacy Policy, particularly where our related companies use shared services (for example payroll, IT support, marketing etc.);
- our service providers that we have engaged to provide a service to us in relation to the website or any service that we have agreed to provide you;
- third parties to conduct pre-employment checks. The third parties may include a normal credit check organisation, the Ministry of Justice, a drug and alcohol testing organisation, and/or Immigration New Zealand VisaView;
- courts, tribunals, and regulatory authorities; and/or
- any other person or organisation that you have authorised us to disclose your information to.
If we need to disclose your personal information for any reason that is not listed above, we will explain why we need it and ask for your permission first.
Access, correction and retention
You agree that any information you give Plan B Staffing Solutions Limited will be accurate, correct and up to date.
You must inform us if any of your personal information changes, to ensure that the details we hold about you are correct and up to date.
Plan B Staffing Solutions Limited will retain your personal information for as long as it is required to achieve the purposes set out in this Privacy Policy. We will review all information that we hold regularly to determine whether it is necessary to retain your personal information. If we consider that is no longer necessary to hold certain personal information, we will delete or destroy it.
Security of information
The security of all personal information provided to us is important and we will take reasonable steps to protect your personal information in accordance with our obligations under the Privacy Act.
However, we do not make any warranties in relation to the security of any information you disclose or transmit to us and we are not responsible for the theft, destruction, or inadvertent disclosure of your personal information where our security measures have been breached.
Links to other sites
Plan B Staffing Solutions Limited may have links or references to other websites from our website and our Privacy Policy does not apply to those websites. Plan B Staffing Solutions Limited takes no responsibility for the privacy practices of other websites.